[Archon-L] Record Groups Identification Question

Wed Jun 4 10:11:38 MDT 2008

That sounds great, Kyle.

It may also serve as a quick and dirty workaround to the union catalog issue I mentioned the other day (ie. making separate classifications for each repository).

Rather than treating the top level of classification as record groups, we may see each one of those as repositories, with record groups underneath. We could use characters to make sure that top level lines up alphabetically.

Jason Fowler, CA
Archives and Special Collections Librarian
The Southern Baptist Theological Seminary
502-897-4573
jfowler at sbts.edu
________________________________________
From: Kyle Fox [kylejfox at gmail.com]
Sent: Wednesday, June 04, 2008 11:57 AM
To: Jason Fowler
Cc: archon at archon.org
Subject: Re: [Archon-L] Record Groups Identification Question

This is essentially what the next upgrade script will do if we decide
to make the field hold letters.  We'll also add a bit of logic to make
the Classification Number Minimum length configuration option do its
job but only when digits are the only characters you have entered.

On Jun 4, 2008, at 10:51 AM, Jason Fowler wrote:

> I can confirm that this has worked for me as well.
>
> Jason Fowler, CA
> Archives and Special Collections Librarian
> The Southern Baptist Theological Seminary
> 502-897-4573
> jfowler at sbts.edu
> ________________________________________
> From: archon-bounces at archon.org [archon-bounces at archon.org] On
> Behalf Of Wood, Thomas J [twood1 at uis.edu]
> Sent: Tuesday, June 03, 2008 5:11 PM
> To: Kyle Fox; Kyle Rimkus
> Cc: archon at archon.org
> Subject: Re: [Archon-L] Record Groups Identification Question
>
> In May of last year we exchanged some e-mails with Chris Prom about
> the
> issue of using letters in the number field of the classification
> manager. This was his advice:
>
> "Go into the MySQL server or SQL server where the raw archon
> database is
> stored.  Once in, open the Table titled tblCol_Classifications, then
> change the field type for the 'Number' field from 'int' or 'number' to
> 'varchar' I'd choose a relatively short field length, such as 10
> characters."
>
> It seems to have worked.
>
> Thomas J Wood
> Archivist
> Archives/Special Collections
> Norris L Brookens Library, Room 144
> University of Illinois at Springfield
> One University Plaza, MS BRK 140
> Springfield IL 62703-5407
> 217-206-6520 | wood at uis.edu | <http://www.uis.edu/archives/>
>
>
> -----Original Message-----
> From: archon-bounces at archon.org [mailto:archon-bounces at archon.org] On
> Behalf Of Kyle Fox
> Sent: Monday, June 02, 2008 11:02 AM
> To: Kyle Rimkus
> Cc: archon at archon.org
> Subject: Re: [Archon-L] Record Groups Identification Question
>
> I'm curious as to how this worked as well. The database fields are
> designated as INTs, so even if you edited the php, the database would
> still try to reject your letters.
>
> On this subject, though, we're considering relaxing the requirement
> that
> classifications have numbers. No guarantees at the moment, but this
> change may appear in a release sometime in the near future.
>
> On Wed, May 21, 2008 at 2:09 PM, Kyle Rimkus <kyle.rimkus at gmail.com>
> wrote:
>> Hi Thomas,
>>
>> I'm also curious about why that works in your install.  We have a
>> non-public install of Archon 2.1, and have noticed the same thing
>> that
>
>> the others on list have commented on.  Namely, the first field in the
>> Classification Manager is "Number", and gives an error message when I
>> try to add letters.  We would also like to be able to add letters in
>> that field at the University of Miami.
>>
>> Best,
>>
>> Kyle
>>
>> On Tue, May 20, 2008 at 2:54 PM, Wood, Thomas J <twood1 at uis.edu>
> wrote:
>>> In the classification manager, I choose "add new," type in the
>>> record
>
>>> group's letter and title and other creator information, and click
> "add."
>>> That doesn't work?
>>>
>>>
>>> Thomas J Wood
>>> Archivist
>>> Archives/Special Collections
>>> Norris L Brookens Library, Room 144
>>> University of Illinois at Springfield One University Plaza, MS BRK
>>> 140 Springfield IL 62703-5407 217-206-6520 | wood at uis.edu |
>>> <http://www.uis.edu/archives/>
>>>
>>>
>>>
>>> ________________________________
>>> From: archon-bounces at archon.org [mailto:archon-bounces at archon.org]
>>> On
>
>>> Behalf Of Calvin Fenton
>>> Sent: Tuesday, May 20, 2008 11:40 AM
>>> To: archon at archon.org
>>> Subject: [Archon-L] Record Groups Identification Question
>>>
>>> I have just begun to use Archon in our small school archives. I want
>>> to enter our record groups but we use letters instead of numbers (AC
>>> - Academic Dept.; SU - Superintendent's Office, etc.). In
>>> Classification Manager, only numbers are allowed to identify record
>>> groups. Is there a work-around that will enable me to use our
>>> already
> assigned letter classifications?
>>>
>>> Thanks.
>>> _______________________________________________
>>> Archon mailing list
>>> Archon at archon.org
>>> http://archon.org/mailman/listinfo/archon_archon.org
>>>
>>>
>>
>>
>>
>> --
>> Kyle R. Rimkus
>> Librarian Assistant Professor
>> Digital Projects Librarian
>> University of Miami Libraries
>> Otto G. Richter Library
>> 1300 Memorial Drive
>> Coral Gables, FL 33146
>>
>> personal: kyle.rimkus at gmail.com
>> work: kyle at miami.edu
>> (305) 284 - 6221
>>
>> _______________________________________________
>> Archon mailing list
>> Archon at archon.org
>> http://archon.org/mailman/listinfo/archon_archon.org
>>
>
>
>
> --
> Kyle Jordan Fox
>
>
> Senior in Computer Science
> Developer - Archon Simple Archival Information System
> Tour Manager/Internet Officer - Varsity Men's Glee Club
> -
> University of Illinois at Urbana/Champaign
>
> <kylefox2 at uiuc.edu>
>
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---
Kyle Jordan Fox

Senior in Computer Science
Lead Developer - Archon Simple Archival Information System
Tour Manager/Internet Officer - Varsity Men's Glee Club
-
University of Illinois at Urbana/Champaign

<kylefox2 at uiuc.edu>