[Archon-L] Archon - Collection Classifications

[Chris Prom]

Tom,

There is a bit of a hack method that will allow you to display 
alphanumic record group and subgroup identifiers to the user. 
In order to do it:

1)  record the alpha numeric value in the inital part of the 
title field for the classification, for example P1: President's 
office.

2) use the 'number' field to control the order in which the 
classifications will be presented to the user.

3) change one line of code in the file 
packages\collections\pub\classificatons.php, in version 2.0 or 
hihger.

There is a section which reads:

if(!empty($arrClassifications))
{
     foreach($arrClassifications as $objChildClassification)
     {
         echo($objChildClassification->toString(LINK_NONE, true, false, true, false, ' ') . ' ');
         echo($objChildClassification->toString(LINK_TOTAL, false, true) . "<br>\n");
     }
}

change the first echo statment to read:

echo($objChildClassification->toString(LINK_NONE, false, false, false, false, ' ') . ' ');

This will suppress the display of the number field when the users 
are browsing through the record and subgroups.

The disadvantage is that this is a hack.  The alphanumeric value 
will not stored as part of the identifier for a particular 
collection, so it will not appear as part of the identifer when 
you view a collection--the 'number' field from the classification 
manager will appear instead, which is potenitally confusing.

We could possibly address that issue would by adddig a new field 
in the classification manager.  I have been a little reluctant to 
do that, since every field we add makes things more complicated 
for those using the software.  However, if there is enough demand 
for it, we can consider it more carefully, so I'd be interested 
to hear what others think about the need for alphanumeric values 
in the classification manager.

Thanks,

Chris

--

Christopher J. Prom
Assistant University Archivist
University of Illinois Archives
19 Library
1408 W. Gregory Dr.
Urbana, IL 61801

phone:	217.333.0798
fax:	217.333.2868
e-mail:	prom at uiuc.edu
web:	http://web.library.uiuc.edu/ahx

On Tue, 15 Jan 2008, Wood, Thomas J wrote:

> We have similar problems here, where we use classification identifiers
> that are also a combination of letters and numerals. We haven't figured
> out a really satisfactory work-around, yet.
>
>
> Thomas J Wood
> Archivist
> Archives/Special Collections LIB 144
> University of Illinois at Springfield
> One University Plaza, MS BRK 140
> Springfield IL 62703-5407
> 217-206-6520 | wood at uis.edu | <http://www.uis.edu/archives/>
>
>
> -----Original Message-----
> From: archon-bounces at archon.org [mailto:archon-bounces at archon.org] On
> Behalf Of Caroline Curtis
> Sent: Monday, January 07, 2008 4:06 PM
> To: archon at archon.org
> Subject: [Archon-L] Archon - Collection Classifications
>
> I am testing the Archon system for possible installation. I am having
> trouble/confusion with the Collection Classification identifiers.
> At our repostitory we use two digit record group numbers and three digit
> sub-group numbers. In this system all of the record group numbers are
> unique, but the sub-group numbers repeat under each record group number.
> For example, we use CS:10 for  the Chancellor's Offices and CS:10/011
> for University Relations specifically. We use CS:11 for the Vice
> Chancellor of Academic Affairs, but use 011 again in the identifier
> CS:11/011 for Program Reviews done under the VCAA. Archon doesn't seem
> to allow 011 to be used for two different sub-groups. Is there any way
> around this?
> -Caroline
> _______________________________________________
>
> Caroline E. Curtis
> Library Technician II
> Kraemer Family Library - University Archives University of Colorado at
> Colorado Springs 1420 Austin Bluffs Parkway P.O. Box 7150, LIB 1
> Colorado Springs, CO 80933
>
> Phone: 719-262-3094
>
>
>
> _______________________________________________
> Archon mailing list
> Archon at archon.org
> http://archon.org/mailman/listinfo/archon_archon.org
>
> _______________________________________________
> Archon mailing list
> Archon at archon.org
> http://archon.org/mailman/listinfo/archon_archon.org
>