[Archon-L] importing item level descriptions with vers. 1.0

[Chris Prom]

For the main modules (collections, digitial library, 
classifictions, researchers), version 2.1 will represent a 
stable, documented version, since we have ONLY made bug fixes in 
these areas for the past two months.

It will also include an accessions manager, which we will modify 
somewhat after feedback from the community.

Thanks,

Chris

--

Christopher J. Prom
Assistant University Archivist
University of Illinois Archives
19 Library
1408 W. Gregory Dr.
Urbana, IL 61801

phone:	217.333.0798
fax:	217.333.2868
e-mail:	prom at uiuc.edu
web:	http://web.library.uiuc.edu/ahx

On Fri, 11 Jan 2008, Leah Broaddus wrote:

> That is awesome-- I will let our programmer know and see what he says
> now.  He has been hanging out waiting for the debugging release of
> version 2 to come out.

<snip>

>
> -----Original Message-----
> From: Chris Prom [mailto:prom at uiuc.edu]
> Sent: Friday, January 11, 2008 10:53 AM
> To: Leah Broaddus
> Cc: archon at archon.org
> Subject: Re: [Archon-L] importing item level descriptions with vers. 1.0
>
> Leah,
>
> In order to import item level information into Archon, it is NOT
> necessary to add xml tags.  In version 2, we have a script
> included which will import files from an excel file.  We have not
> prepared the documentation as to how to use it as of yet, but
> that will be included when we release version 2.1 in the near
> future.
>
> In the meantime, it should also be possible for you to import the
> file straight from EXCEL.  There are two options: if you are able
> to upgrade to version 2.02 or archon, you could use the supplied
> script.  If you don't someone would need to write a custom script
> (we may have a script around which could be customized).  In
> either case, I think it would be easier to do this than adding
> XML code.
>
> In any case, we'd recommend that you upgrade to version 2.  It
> will involve some updates to your template and theme files, but
> should not be overly painful, assuming your systems people do a
> test run on non-live data first.
>
> If you'd or one of your tech folks would like to call to discuss
> any of this, please let me know.  I think it would make more
> sense if we could discuss it in person.
>
> Thanks,
>
> Chris
>
> --
>
> Christopher J. Prom
> Assistant University Archivist
> University of Illinois Archives
> 19 Library
> 1408 W. Gregory Dr.
> Urbana, IL 61801
>
> phone:	217.333.0798
> fax:	217.333.2868
> e-mail:	prom at uiuc.edu
> web:	http://web.library.uiuc.edu/ahx
>
> On Thu, 10 Jan 2008, Leah Broaddus wrote:
>
>> I am manually preparing an Excel file container list of several
> thousand
>> items for import by adding columns of xml tags and then pasting the
>> whole from Excel to an xml text file.
>>
>>
>>
>> I need to know what tag the upload function will accept that will
> steer
>> an item description into the item field in the Archon administration
>> module.  When I view the XML for items currently in our database that
>> have descriptions at the item level, the descriptions are removed in
> the
>> display, leaving only the <unitdate> and <unittitle> tags, as you see
>> below in this Archon 1.0 output.
>>
>>
>>
>> <c01 level="item">
>>
>> <did>
>>
>>  <container type="Item">3</container>
>>
>>  <unittitle>third item title</unittitle>
>>
>>  <unitdate era="ce" calendar="gregorian">1901-1902</unitdate>
>>
>>  </did>
>>
>>  </c01>
>>
>>
>>
>> What tag does Archon version 1.0 accept to designate an
>> item-description?  Can I use <note>?  Will it steer <note> into the
>> item-level description field in the administrative view?
>>
>>
>> Otherwise just give it to me straight: did version 1.0 not allow item
>> level descriptions to import at all?
>>
>>
>>
>> Thanks,
>>
>> Leah
>>
>>
>>
>>
>>
>>
>>
>>
>