[Archon-L] Archon - Collection Classifications

[Chris Prom]

Caroline,

It will allow you to use the same subgroup number under a 
different record group.  We do that numerous times in our system.

You have to be careful to nest the subgroups UNDER the record 
group classificaton.  In order to do this, you need to double 
click the name of an existing classification in the top window of 
the classification manager.  then it loads up so that you can 
enter children under that heading. thus you can create record 
groups, subgroups, sub-sub-groups, etc.

I think what you are trying to do is shown by what I entered 
here using the data you supplied.

http://sandbox.archon.org/blank/?p=collections/classifications


Thanks,

Chris

--

Christopher J. Prom
Assistant University Archivist
University of Illinois Archives
19 Library
1408 W. Gregory Dr.
Urbana, IL 61801

phone:	217.333.0798
fax:	217.333.2868
e-mail:	prom at uiuc.edu
web:	http://web.library.uiuc.edu/ahx

On Mon, 7 Jan 2008, Caroline Curtis wrote:

> I am testing the Archon system for possible installation. I am having
> trouble/confusion with the Collection Classification identifiers.
> At our repostitory we use two digit record group numbers and three digit
> sub-group numbers. In this system all of the record group numbers are
> unique, but the sub-group numbers repeat under each record group number. For
> example, we use CS:10 for  the Chancellor's Offices and CS:10/011 for
> University Relations specifically. We use CS:11 for the Vice Chancellor of
> Academic Affairs, but use 011 again in the identifier CS:11/011 for Program
> Reviews done under the VCAA. Archon doesn't seem to allow 011 to be used for
> two different sub-groups. Is there any way around this?
> -Caroline
> _______________________________________________
>
> Caroline E. Curtis
> Library Technician II
> Kraemer Family Library - University Archives
> University of Colorado at Colorado Springs
> 1420 Austin Bluffs Parkway
> P.O. Box 7150, LIB 1
> Colorado Springs, CO 80933
>
> Phone: 719-262-3094
>
>
>
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