[Archon-L] box list display problem

[Melissa Finley Gonzalez]

Actually, I discovered it's not just happening at the top level...it's
not importing any descriptive info at any level.  So collections that
used to show the contents of each folder within a box aren't showing any
now.  All we get is a box/folder list of titles and dates....no
descriptive info.  We keep our small, single folder collections in a
filing cabinet...so even if I make a container type for that, the
individual folder descriptive info still won't show.  I tried changing
the primary EAD level to "yes" for folder in the level/container
manager, but that didn't help.  

This is a relatively new development...so I'm wondering if we did
something on out end.  We did change our php scripts to not include the
<abstract> and we altered the way the <acqinfo> displays, but neither of
these should affect the box display.  

As for my second question, we can live with not having descriptive info
at the box level.  I just wanted to make sure it wasn't somehitng I had
done inadvertently on our end.

Thanks,
Melissa  

-----Original Message-----
From: archon-bounces at archon.org [mailto:archon-bounces at archon.org] On
Behalf Of Chris Prom
Sent: Wednesday, March 28, 2007 12:12 PM
To: archon at archon.org
Subject: Re: [Archon-L] box list display problem

Melissa,

We'll have to look into the first problem, not sure what is 
happening there.

I think you might be able to deal with it by defining a physical 
containter in which that folder sits (I assume it is in envelope 
or something, not just free floating right.)  You could then 
define that type of containter in the level/containter manager 
and put the folder in that containter--make sure the box for 
physical is checked when you create it, but not intellectua

As to your second question, if you want the box to show all the 
descriptive fields you need to go into the level/contanter 
manager and check 'intellectual' for level/containter type.

By default, we consider boxes to be only intellectual levels of 
description.  Whatever you want to do at your repository is fine, 
but I am not sure how changing box to make it also act as an 
intellectual level of description will affect the output; my 
sense is that it will probably have some bad consequences.

This business of the containters is a bit confusing, because as 
you know archival description and EAD overlap two competing 
hierarchies, physical and intellectual.

Thanks,

Chris

--

Christopher J. Prom
Assistant University Archivist
University of Illinois Archives
19 Library
1408 W. Gregory Dr.
Urbana, IL 61801

phone:	217.333.0798
fax:	217.333.2868
e-mail:	prom at uiuc.edu
web:	http://web.library.uiuc.edu/ahx

On Wed, 28 Mar 2007, Melissa Finley Gonzalez wrote:

> When I have a collection that consists of only 1 folder and "Folder"
is
> the top container level, the information from the description field is
> not showing up in the Box List, either Formatted or Printer-Friendly.
> It's also not pulling that info into the EAD/XML file.  Is this
> something that needs to be changed in the Level/Container manager?  If
> not, how do I get that descriptive information to transfer over?
>
>
>
> Along the same lines, I've noticed that the newest version doesn't
allow
> you to describe a box at the box level....you only get the descriptive
> fields for the children of the top-level box.  The previous version
> allowed this.  Was there a reason for this change?  Or is this also
> something I can change in the Level/Container manager?
>
>
>
> Thanks in advance!
>
>
>
> Melissa
>
>
>
>

_______________________________________________
Archon mailing list
Archon at archon.org
http://archon.org/mailman/listinfo/archon_archon.org